Subject: Revised Quotation Email
Dear [Recipient’s Name],
I hope this email finds you well. I am sending you the revised quotation for your review. We have adjusted the prices based on your feedback. The new quotation includes all products and services we discussed. Please find the attachment for the details. If you have any questions, feel free to reach out. Thank you for your consideration.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Email Samples
Example 1: Adjusted Pricing due to Market Changes
Dear [Recipient’s Name],
We hope this message finds you well. Following the recent fluctuation in the market, we have reviewed our pricing structure and would like to present you with a revised quotation for your project. We strive to provide fair and competitive rates, and we appreciate your understanding in this matter.
Attached to this email, you will find the updated quotation document detailing the new pricing structure:
- Original Quote Amount: $5000
- Revised Quote Amount: $4500
- Effective Date: [Date]
Thank you for your continued partnership. Should you have any questions or require further modifications, please do not hesitate to reach out.
Best Regards,
[Your Name]
[Your Position]
[Your Company]
Example 2: Revised Quotation Post Project Scope Change
Dear [Recipient’s Name],
We appreciate your feedback regarding the initial project scope, and we understand that adjustments are necessary to meet your requirements. We have revised our quotation to reflect these changes and are excited to share it with you.
The key changes in the revised quotation are as follows:
- Additional Services: [List of Additional Services]
- Original Price: $3000
- Revised Price: $3500
- Additional Timeframe: [New Completion Date]
Thank you for your continued collaboration. If you have any questions, please feel free to contact me directly.
Warm Regards,
[Your Name]
[Your Position]
[Your Company]
Example 3: Updated Quotation Based on Volume Discounts
Dear [Recipient’s Name],
We hope you are doing well! After analyzing your order volume and considering our bulk discount policy, we have revised our earlier quotation to provide you with a more favorable pricing option.
Here are the details of the updated quotation:
- Initial Quotation: $8000 for [Quantity]
- Revised Quotation: $7600 for [New Quantity]
- Discount Applied: 5%
We value your business and hope this new proposal aligns with your budget. Should you have any queries, please don’t hesitate to get in touch.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
Example 4: Revised Quotation Post Error Discovery
Dear [Recipient’s Name],
We sincerely apologize for the oversight in our previous quotation sent on [Date]. Upon review, we discovered an error in the pricing. We appreciate your understanding and patience as we rectify this matter.
Attached is the corrected quotation for your review. Here are the relevant details:
- Incorrect Quote Amount: $7000
- Corrected Quote Amount: $6800
- Reason for Adjustment: [Brief Explanation]
We appreciate your ongoing support and are here to assist with any questions or further clarifications you may need.
Best Wishes,
[Your Name]
[Your Position]
[Your Company]
Example 5: Revised Quotation for Project Extension
Dear [Recipient’s Name],
Thank you for your continued trust in us for your project needs. After our recent discussions regarding the project extension, we have prepared a revised quotation reflecting your request.
Details of the revised quotation are as follows:
- Original Scope: [Brief Details]
- Extended Scope: [Brief Details]
- New Quote Amount: $9000
- Revised Completion Date: [New Date]
Please find the updated quotation attached for your review. If there are further adjustments needed, feel free to reach out at any time.
Kind Regards,
[Your Name]
[Your Position]
[Your Company]
Best Structure for a Revised Quotation Email
When crafting a revised quotation email, it’s important to present the information clearly and in a friendly tone. You want your recipient to feel informed and appreciated. Let’s break down the best structure for this type of email to ensure you hit all the right notes.
1. Subject Line
Your subject line is the first thing the recipient sees, so it needs to be clear and concise. Avoid being overly complex. Here are a few examples:
- Revised Quotation for [Project Name]
- Your Updated Quote from [Your Company Name]
- Revised Pricing Details for [Service/Product]
2. Greeting
Start with a warm greeting. Use the recipient’s name to make it personal. A simple “Hi [Recipient’s Name],” or “Dear [Recipient’s Name],” works well.
3. Opening Line
Get straight to the point while ensuring your tone is friendly. A good opening could look like this:
“I hope this email finds you well! I wanted to follow up regarding the quotation we discussed and share the revised version with you.”
4. Purpose of the Email
Next, be clear about why you’re sending the revised quotation. This section should be direct and allow the recipient to understand the need for changes quickly. Here’s how you could phrase it:
- Explain the changes made to the original quotation.
- Specify any reasons for these changes (e.g., new pricing, adjustments based on feedback, changes in scope).
5. Details of the Revised Quotation
Present the key points of your revised quotation. You can use a table for clarity, especially if you have multiple line items. Here’s a basic example:
| Item | Original Price | Revised Price |
|---|---|---|
| Service/Product A | $500 | $450 |
| Service/Product B | $300 | $350 |
| Service/Product C | $200 | $180 |
You can also include footnotes or notes for additional context if necessary.
6. Call to Action
Encourage your recipient to take the next step. This could be asking them to review the quotation or schedule a call to discuss further. Here’s a simple way to say it:
“Please take a look at the revised quotation and let me know if you have any questions. I’m here to help!”
7. Closing Statement
Wrap things up with a friendly closing note. Something like:
“Thank you for considering this updated quotation. I look forward to hearing from you soon!”
8. Sign-Off
End with your warm regards or a simple sign-off followed by your name. You might choose:
- Best regards,
- Warm wishes,
- Cheers,
Follow this with your name, job title, and company information if necessary.
What is a Revised Quotation Email?
A revised quotation email is a formal communication that sends an updated cost estimate for products or services. Companies use it when the initial quotation needs adjustments. The changes may occur due to various reasons, such as changes in pricing, project scope, or customer requirements. This email typically includes a clear subject line indicating that it is a revised quote. It should also contain a concise summary of the previous quotation and highlight the modifications. Additionally, it provides a new total cost and any relevant terms and conditions. By sending this email, businesses ensure clarity and transparency in their pricing.
Why is a Revised Quotation Email Important in Business?
A revised quotation email is important for several reasons. First, it promotes transparency between the client and the service provider. Clients appreciate clear communication about price changes. Second, it helps in maintaining professionalism. A well-structured email reflects the company’s commitment to quality service. Third, it aids in avoiding misunderstandings. Clear details about changes prevent confusion about pricing and expectations. Lastly, it serves as a record of agreements. Both parties can refer back to the email for future reference. Thus, this email plays a critical role in business relationships.
When Should a Revised Quotation Email Be Sent?
A revised quotation email should be sent whenever there are significant changes to a previously provided quote. Common situations include changes in material costs, adjustments in project timelines, or modifications to client specifications. This email should also be sent if the client requests alterations after receiving the initial quote. Timeliness is crucial; sending the revised quote as soon as possible shows responsiveness. Moreover, if there are unforeseen circumstances affecting pricing, sending a revised email can help manage client expectations effectively. Therefore, a revised quotation email is essential in various business interactions.
What Should Be Included in a Revised Quotation Email?
A revised quotation email should contain specific elements for clarity and effectiveness. First, include a clear subject line that indicates the email is about a revised quote. Next, start with a polite greeting and express appreciation for the client’s interest. Then, summarize the previous quotation briefly, followed by a detailed explanation of the changes made. Clearly state the new total cost and any additional terms, such as payment deadlines or project timelines. Finally, encourage the client to reach out with any questions. By including these elements, the email becomes informative and easy to understand.
So there you have it! Crafting a revised quotation email doesn’t have to be a chore; with a little thought and personalization, you can effectively communicate with clients while strengthening those important relationships. Thanks for hanging out with me today and diving into the nitty-gritty of emails. I hope you found some useful tips to apply to your own messages! Don’t be a stranger—drop by again later for more insights and fun chats. Have a great day!